How to manage your Domino Domain?

What is a Domino Domain?

That’s OK, not everyone remembers what a Domino Domain is. There are several entities that only reside in a Domino environment. A Domino Domain is technically a group of servers that share a common Domino directory.
So what can you do to manage a Domino domain, as it’s spread over several Domino servers and it’s a constantly evolving living database? It’s going to be hard to keep track of it all right? Well, No, actually it’s not. Let’s explore that in more detail.

How can GSX Monitor & Analyzer help?

Well to start with it’s really easy to set up GSX Monitor to access your first server.


Once you have a Lotus Notes client installed, configured and connected to the default mail server, setting up GSX Monitor is really easy.

Just install GSX Monitor and tell it where your Lotus Notes program and data directories are and it will do the first server setup for you. It takes all the information it needs from your local names.nsf. This is information is stored in your location documents.

Seeing as most of your servers are going to share a common Domino Directory, then it could be argued that we can stop here and just monitor one server. Well, yes, you could but it wouldn’t work very well just making sure one server is working. You have multiple servers in your environment for a reason; they all have different jobs to do and are part of different clusters. This means that we should add them all to GSX Monitor fairly soon after installing the first one.

Replication is the first thing that you want to start with, as it’s the lifeblood of how the Domino servers communicate changes to applications to each other.  The Domino directory is no different in this regard and therefore deserves to be added to your replication scenario checks. Make sure that it’s replicating with the other servers properly and getting any changes out to all needed recipients.


The next thing to check on is Log scanning as you can specify names.nsf as being something that you want to be alerted to if it appears in the log file. You may want to specify warnings or errors to go along with that, but that’s a personal choice.

The last thing to check on is changes to the content of the Domino directory. This can be done with the Change Monitoring feature of GSX Monitor. This allows you to see if the important documents have been added, changed or deleted. Not only does it tell you when it was changed, but it also tells you who did it and what the before and after values where for the document in question. Below you can see a complete list of Domino Directory documents that can be monitored for changes.

  • Environment Changes (notes.ini on server)
  • Server Documents Changes
  • Server Configuration Documents Changes
  • Program Documents Changes
  • Policies Changes
  • Web Configuration Documents Changes
  • Groups Changes
  • Connection Documents Changes
  • Domain Documents Changes



Making sure that your Domino Domain is being monitored is all about making sure your Domino Directory (names.nsf) is being checked on a regular basis. GSX Monitor automates most of these mundane and sometime impossible tasks with its rich feature set. If you are not checking this database on a regular basis then your Domino environment may not be as healthy as it was, and how are you going to know? When the service desk has irate users logging incidents by there hundreds? That’s too late!

GSX Monitor has a lot to offer in terms of looking after your Domino Domain, but that’s just the start of what GSX Monitor can do for you. Please look at the other features that are available to you and you will see that GSX Monitor and Analyzer are the perfect companion to your IBM Lotus Domino environment.